You will demonstrate the skills and knowledge required to conduct and chair meetings, and to ensure that the desired outcomes of the meeting are achieved. You are then to demonstrate the skills and knowledge required to review the outcomes of a meeting and to facilitate the follow-up activities that occur afterwards to ensure that agreed actions are completed and discussions from the meeting are recorded and stored correctly.
Assessment description
This assessment task builds upon the work completed in Assessment Task 1. In this assessment you are required to conduct the meeting that you planned in Assessment Task 1 for the simulated workplace, the Adept Owl Games Company. You will review the minutes to ensure they are a true and accurate record of the discussions. You will then prepare a report for management detailing the outcomes of the meeting.
Note: The work completed for this assessment task provides the basis for Assessment Task 3. You will need to retain a copy of the minutes from this assessment for use in Assessment Task 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future use.
Procedure
Part A
Part B
Part C
Specifications
You must submit:
Your assessor will be looking for evidence of:
Learner Instructions 2
Meeting preparation action plan | |||
Meeting name: | Review and aimed for the current Adept Owl privacy policy | ||
Meeting date: | 22-12-2019 | ||
Chairperson/host: | Ruth Crabbe | ||
Action required | By whom | By when | |
Identify meeting issues and relevant meeting member | Shannon Grant | 20th December 2019 | Yes it followed the timeline |
Being able to follow the appointment based on the organizer that could schedule meeting timetable along with the agenda | Tesfaye Tessema | 15th December 2019 | Yes it followed the timeline |
Send invitation along with the confirm | Aban Rezek | 16th December 2019 | Yes it followed the timeline |
Organize meeting room, instead of with the required with the refreshments and equipment | Shannon Grant | 16th December 2019 | Yes it followed the timeline |
Check with the meeting room and aim for the ensure everything is fine | Shannon Grant | 16th December 2019 | Yes it followed the timeline |
Run with the potential Meeting following the meeting agenda | Shannon Grant | 21st December 2019 | Yes it followed the timeline |
Record and aimed for the store the meeting information aimed for the computer drive (Chiu, 2015) | Aban Rezek | 21st December 2019 | Yes it followed the timeline |
Send required in the meeting file to the relevant person | Aban Rezek | 22nd December 2019 | Yes it followed the timeline |
Meeting Agenda
Tasks | Venue | Time | Followed or not |
Agenda | Meeting Room | 10 mins | Yes it was well in time |
Welcome and introduction (Gevar, 2015) | Meeting Room | 15 mins | Yes it was well in time |
Correspondence | Meeting Room | 20 mins | Yes it was well in time |
Date of next meeting | Meeting Room | 30 mins | Yes it was well in time |
Statement of the meeting's purpose | Meeting Room | 10 mins | No, it was not as there was some confusion |
Reports | Meeting Room | 15 mins | Yes it was well in time |
Minutes of the previous meeting | Meeting Room | 20 mins | Yes it was well in time |
General business | Meeting Room | 30 mins | Yes it was well in time |
Major agenda items | Meeting Room | 30 mins | Some confusion and then the required agenda was fixed. |