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Develop Workplace policy and Procedures for Sustainability

ASSESMENT TASK 1:

Q1: List the steps for developing a workplace sustainability policy.

Q2: List the questions you would use to help you define the scope of a sustainability policy.

Q3: Why is legal compliance a mandatory component of the scope of an organizations sustainability policy?

Q4:  Why is compliance with standards and guidelines a consideration in defining the scope of an organization’s sustainability policy?

Q5: How does determining an organization’s current operations assist in defining the scope of sustainability policy?

Q6: List the measures that managers need to take to manage sustainability procedures.

Q7: Outline the components of sustainability policy.

Q8: Describe the steps of policy implementation.

Q9: Describe what is meant by the term “life cycle analysis” in the context of sustainability policy.

Q10: Outline the typical barriers to implementing policies and procedures in an organization and possible strategies to address them.

ASSESMENT TASK 2:

Project simulted workplace environment:

You will demonstrate yur skill and knowledge by computing a scenario based project. you will need to access and read the followng BizOps enterprises documents, procedures and policies:

1) vision, mission and value statement

2) sustainability environmental policy

3) Continuous improvement procedures

4) Supplier policy

5) Purchasing resource acquisition policy

6) Risk management policy

7) Risk management procedures

8) Organisational charts

ASSESMENT TASK 3:

You should demonstrate skills in managerial responsibilities by developing approaches to create, monitor and improve straegies and policies and engaging with a range if relevent stakeholders and specialists.


Answer

ASSESMENT TASK 1

Q1: List the steps for developing a workplace sustainability policy.

The incipient step for developing a successful sustainability policy urges for the definition of the scope of the respective sustainable policy. In the course of determining the scopes or domain of coverage of the certain plan, the respective unit needs to obtain an introspective clarity regarding the everyday work practices, opting green purchasing, involvement with the requisite ecological consciousness of the contractors and suppliers and the insightful forecast about the financial and ecological consequences. Afterwards, ample amount of information from a diverse source of information need to be accumulated in order to proceed with the development of the policy. The subsequent phase is framed upon the apprehensions of the consultation that need to be conducted with the potential stakeholders (Cashmore et al. 2016). Afterwards, the suggestion and agreed-upon strategies need to scrutinize again in order to confirm the appropriate strategy. Subsequently, based on the vulnerable effectiveness, estimated timeframes and budget, recommendations should be transmitted on the options of the policies. At the penultimate stage, the policy needs to be of such essence that reflects the dedication and commitment towards sustainability. The final phase of developing a prudent sustainability policy is to persuade every governing player of the unit to agree on the appropriate methods of implementation.


Q2: List the questions you would use to help you define the scope of a sustainability policy.

Typically in the organizational premises audits are likely to be conducted in order to develop the scopes of a sustainability policy. In this regard, the enquiries might be framed upon:

  1. What is the nature of the business?
  2. Where the compound is located?
  3.  How much personnel need to be employed?
  4. What is the estimated level of energy use?
  5. What are the vulnerable ecological impacts with considerable potential?
  6. How many types of emissions are prevalent
  7. What is the forecasted level of prevalent emissions?
  8. What is the prevalent strategies that have been implement for proper environmental management?
  9. What is the proportion of commitment that the respective unit has been able to exhibit regarding the notion of ecological sustainability? 


Q3: Why is legal compliance a mandatory component of the scope of an organizations sustainability policy?

Legal considerations that have been proposed in this regard in order to restore the desired balance of the ecological components appear imperative to thrive with the absolute pursuits of a respective organization. This is a mandatory component to comply with since it provides a transparent image regarding the tangible measures that need to be maintained in order to contribute to the requisite ecological balance (Hannon et al. 2017). For instance, emissions are axioms for any production unit and in order to sustain they need to gain information regarding the legislative critical rate in order to impart effort not to transcend that.


Q4:Why is compliance with standards and guidelines a consideration in defining the scope of an organization’s sustainability policy?

Standards and guidelines typically comes with the granted rate of the environmental impact that also most any industry are obliged to endorse to thrive with the absolute objectives. Furthermore, guidelines have been set on the basis of obligatory efforts that every organization need to exhibit docility with in order to retain the sustainability of their policies (Lay et al. 2016). For instance, Commonwealth legislations affiliated a certain institute named Department of Environment, Water, Heritage and the Arts as the federal regulator of the ecological standards while focusing on the matters of paramount concern regarding the preservation of the moot environmental components. 


Q5: How does determining an organization’s current operations assist in defining the scope of sustainability policy?

The current operations along with the subsequent ones contribute a significant moiety while shaping the moot organizational scope of the upcoming sustainability policy. As the current stance and the acting policies are typical to exhibit the prevalent measures that have been implemented in order to maintain the governing players that possess the ability to affect the critical environmental components adversely, it is cardinal to have access of the current status of actions of a unit before functioning on the upcoming sustainability policy (Peltier, 2016).Furthermore, the prevalent measures are a reliable index to acquire the proportion of commitment that the respective unit will to exhibit regarding the notions of restoring ecological balance.


Q6: List the measures that managers need to take to manage sustainability procedures.

In order to finalize the appropriate sustainable policy, the managers must own the access of the factors such as;

  1. The sorts and level of emissions that the unit is vulnerable to emit
  2. The proportion of energy use 
  3. To have the access of the previously conducted environmental files such as report of audits and the significant information regarding legislation
  4. Documents issued by the industrial and private sector bodies while determining the requisite level of regulatory compliance
  5. The proportion of parity prevalent within the dictated set of measures regarding the staff training programs
  6. To have access of the important checklists, such as the purchasing checklists and resource usage audits
  7. Consistent update via any media to retain the sound awareness regarding the ecological sustainability 


Q7: Outline the components of sustainability policy.

The governing components of the sustainability policy can be outlined as;

  • Defining and describing the embedded scope of the sustainability policy
  • In order to facilitate the development of organizational policies, cardinal information need to be acquired from a diverse source 
  • Identification of the key stakeholders
  • Consulting with the governing stakeholders about the critical components of the upcoming sustainability policies
  •   To ensure the seamless inclusion of the appropriate strategic dimensions in the upcoming sustainability policy
  • Reflection of recommendations for the nuances regarding the available policy options
  • Agreeing upon the selected policies that might be projected to determine the proportion of the commitment of the respective unit towards the notions of ecological balance
  • Agreement of all the governing parties before heading towards the implementation of the decided policies  


Q8: Describe the steps of policy implementation.

Promoting the workplace sustainability policy while ensuring the inclusion of the vulnerable outcomes to the governing stakeholders: 

This, apart from what the head apparently exhibits, also intends to incorporate the liabilities regarding the consequences of blatant environmental breaches. Furthermore, the nuances of the environmental management module need to be specified to the sole responsible of the organization. Apart from everything else, while ensuring legal docility, it is of urgent need to percolate the desired measures that might enhance the prevalent ecological performance.


Informing the advocating actors of implementation:

This phase typically intends to ensure unimpeded access of legitimate and cardinal information regarding the specifications of the policies that has been decided to be implemented within the governing actors of execution (Becton et al. 2017). The respective management need to ensure the aforementioned ideas while seeking emerging ideas to incorporate which might endow the prevalent policies with valuable circumspection. 


Development and communication of specific procedures for relative implementation ease:

This phase intends to talk about an effective policy management system that typically investigates the mode of encounter that the respective unit is prone to adapt while having a direct and indirect interaction with the environment. This endows the management with the awareness of the factors that is vulnerable to be wielded. In this regard, the management of the organization needs to maintain a parallel progress regarding the prevalent set of targets.


Incorporating strategies for continuous improvement:

This phase can be effectively disintegrated into three sub-phases. The incipient phase intends to enlighten about the planning policies and the subsequent procedures. Afterwards, it urges for the implementation of the decided policy and procedures. At the end of this phase, the entire phase urges for consistent monitoring and scrutinizing the relevant policy procedures. This also includes monitoring the legislative non-compliance and respective violations of the respective considerations.


Establishing recording systems: 

In this phase, the preserved accounts of previously conducted reviews need to be retrieved in order to facilitate the subsequent workplace audits and inspections. These records might also contain the records regarding the continuous training progress of the respective subordinates. These recording systems might also include the prevalent account of violations of the legislative measures.     

     

Q9: Describe what is meant by the term “life cycle analysis” in the context of sustainability policy.

It chiefly refers to the Life Cycle Assessment (LCA), which is a decision-making tool that is usually employed to identify, quantify and evaluate the major environmental impacts of all the entire policies across the lifetime of the particular project. Industrial scholars as well as the core consumers are used to employ the module in order to conduct a comparative analysis among the products of identical specifications where the benchmark has been fixed in accordance with the affiliated environmental standards. 

In the current context, LCA can be employed to define the goals and the subsequent scope of the sustainability policy that is yet to be implemented. Moreover, it is a reliable tool to discern the axioms and constraints of a certain trade along with the identification of some rudimentary yet critical factors such as influences of energy use, materials and emissions. 


Q10: Outline the typical barriers to implementing policies and procedures in an organization and possible strategies to address them.

 The typical impediments that might come into the way of successfully implementing a environmental sustainability plan can be categorized as;

  • Certain legislative constraints that ideologically hinders a plan to flourish
  • Certain compulsive disorders exhibited by the subordinates that introduces an environment of hostility in the workplace premises
  • Improper co-ordination module that might impede the subordinates to function seamlessly

In this regard, the respective management needs to come ahead to resolve this emerging issues while retaining the intensity of their demeanors. For instance, appealing for considerable yet valuable amendments of the prevalent legislative restraints while depicting the necessity of the plan to execute. There might exist some dimensions that will not outcome any immediate and tangible outcome but possess the ability to serve the ecological balance in recent future. In these sorts of cases, the management needs to persuade the relevant legal authority. Moreover, if the subordinates appear adamant about retaining their prevalent demeanor regarding their compulsive acts, they need to persuade accordingly. In this regard, the management might work on the enhancement of the prevalent co-ordination module in order to subdue the adverse effects of hostility while encouraging the collaborative camaraderie of the subordinates.  


ASSESMENT TASK 2

Examining the scope of the documents:

Minimizing resource use:

It is very evident from their sustainability environmental policy that are committed to retain the prevalent ecological balance since they have admitted in their statement that they will take every minute incident that has a considerable impact on the ecological balance and climate change. Excessive resource use has the potential to endow the consequent product with subtle precision as per the proclaimed specifications. However, the evil side of this that it increases the proportion of energy use that consequently causes a considerable increase in the emission effects. Though they have not mentioned it directly in their statement, it is evident from their way of admission that they will deal with it with sincere concern.


Increase resource efficiency:

BizOps have mentioned that they let their sustainability plan being advocated by the causes that supplements the global climate change. As it was already mentioned in theprevious phase that, in order to reduce excessive use of resources that is the prime cause for increase in the energy use, the increase in emission and the outbreak of hazardous and non-biodegradable waste, BizOps appear dedicated to increase their enhance the efficiency of resources simply by incorporating circumspect substitutes of the archaic sources of resources.


Reducing toxic material and hazardous chemical use:

In this regard, the potential origin of the toxic material and several other hazardous chemicals happens to be the batteries which, after their expiry, were supposed to leave hazardous and non-biodegradable waste. In his circumstance, BizOps, on their statement of sustainable environmental policy have depicted with clarity that they will endow the workstations with low-power LCD and LED monitoring systems and several other wired equipments in order to reduce the use of batteries. 


Employing life cycle management approaches:

It is subtly mentioned in their environmental policy statement that they are committed to employ the decision-making tool of Life Cycle Analysis (LCA) in order to evaluate the current goals of their environmental sustainability policy while shedding the attention towards the evolution of further scopes. Moreover, they appear dedicated to employ this trustworthy decision-making tool in order to analyze the vulnerable impacts of energy use while identifying the current rate of emissions. 


Continuous Improvement:

It is also subtly mentioned in the environmental policy statement that they are dedicated to monitor any issues that are vulnerable to emerge in terms of exhibiting non-compliance towards the engaged legislative considerations. In this regard, BizOps appea adamant to conduct audits along with the prospective revision of the recorded invoices and metering records in order to deal with it with playful facility. 


Reviewing the sustainability policy of BizOps:

Table for legislative considerations

Relevant Legislation
Key aspects
International laws and protocols
  • International Organization for Standardization (ISO) 
  • ISO 1400 series

Commonwealth Legislation
  • The department of the Environment, Water, Heritage and the Arts
  • Environment Protection and Biodiversity Conservation Act 1999
  • Environment Protection and Biodiversity conservation regulations   2000 

State and territory legislation
  • Department of Environment, Climate Change and Water (DECCW)

Industry bodies
  • Federal regulators by the relevant environment departments

Local government
  • Environment Business Network 


Table for legislative amendments

Proposed   amendments
Key   aspects
Considerable amendments of Environmental protection law
To adjust the requisite level of emission with the   legislative consideration


Determining role of managers

Table for the metric of questions

  1. What is the level of emission?
  2. What is the level of energy use?
  3. What is the proportion of resource efficiency?
  4. How much personnel have been deployed in the current project?
  5. Development of a sustainability policy


Table of external information sources

External   sources of Information
Developing   sustainability policy
 Check with   government and industry bodies
To determine the requisite level of regulatory compliance   and legislative considerations
Access websites and annual reports
To exhibit comparative policies and methods in order to   ensure sustainability
Environmental regulations
In order to have best practice guidelines
Interview external stakeholders
Information product development and the accessibility of   ecologically sustainable products
Water and energy providers
Sustainability information


Table of stakeholders

Internal   Stakeholder
External   Stakeholders
  • Manager
  • Subordinates
  • Shareholders

  • Suppliers
  • Customers
  • Manufacturers


Implementation of a sustainability policy for financial benefit

Preparing a sustainability policy for the organization would lead to an effective view off the works that may need to be done in the company through which it would be effective in conducting works effectively and making a name in the market through its works. There may be various benefits using sustainability policy in a company which are as follows:

a. License to operate

b. Cost reduction

c. Market opportunity

d. Employee engagement


Table of sustainability initiatives

Sustainability Policy
Implementation
Performance indicators
Vision, mission and values Statements
Biz Ops would need to implement their working abilities   and on the virtue of which it would be effective of the company to make an   effective strategy and then work on it effectively.
If the works of the company which had been planned and   strategized effectively would let the company to know about the works that   may be good for the company to work and maintain the work properly (Rosen et al. 2016).
Sustainability Environmental Policy
Coordinating or managing the works that may improve the   environmental policy of the company.
The company would need to make an effective move through   which the environmental policy may be done as per the needs of the company.
Continuous Improvement Procedures
Working on the projects effectively and maintain the works   of the company effectively.
All the works that are being done would need to be   effectively planned and strategized.
Supplier policy
Supplier policy would need to be implemented as per the   needs of the company and this may prove to be essential for the company and if   done effectively then it would be effective.
All the works that would be told by the company would need   to be implemented by the company and through which it would be effective for   the company to make an effective move and work on it effectively.
Purchasing resources Acquisition policy
Resources would need to be implemented as per the needs of   the purchaser and this would be as per the needs of the supplier which would   make it effective (Malachowski et al.   2016).
a. Environmental consultants
b. Creating an effective idea for the purchasers
Purchasing Resource Acquisition procedures
It would need to be put into the company as this may prove   to be effective for the company in various ways possible.
Putting the works of the purchaser at first and through   that working on the works as per the needs of the purchaser.
Risk management policy
The company would need to maintain all its works and then   start implementing them as per the needs of the customers. As this may prove   to be effective in various ways possible.
All the policy would need to be implemented in the company   and would need to be checked regularly as per the works are being maintained   effectively or not.
Risk management procedures
Procedures would need to be maintained regularly as this   may be good for the company in various ways possible.
Company would need to check all the works as per the needs   of the customers and then imply it on the company through which it may prove   to be effective for the company (Crawford, 2016).







Revision of the prevalent phases

Sustainability process would need to be implemented as per the needs of the company as this may prove to be effective for the company in various ways possible and this may need to be done as per the needs of the customers as well (Sage et al. 2016). If some of the works may hinder the company in some way or the other then it would need to be checked and corrected as soon as possible as this may hinder the works of the company in various ways.


Document for reviewed policy & suggested sustainability initiatives

Sustainability policy would need to be reviewed as it may bring out effective working style in the company. All the works that would be implemented in the company would be checked effectively and done as per the needs of the company and this may be effective for the company as well (Peltier, 2016). All the policies that had been implemented in the study would need to be checked and worked out effectively as this may prove to be effective for the company in various ways possible. Standards and guidelines typically comes with the granted rate of the environmental impact that also most any industry are obliged to endorse to thrive with the absolute objectives.


Flyer for promoting sustainability benefits

Sustainability Policies effectiveness

Figure: Sustainability Policies effectiveness

(Sources: Birks et al. 2017)

  1. Developing procedure of implementation
  2. Performance Indicators: If the works of the company would be done effectively then it would nee to be the works of the company y to implement it in an effective and significant ways through which it may prove to be beneficial for the company to complete the task on time and as per the needs (Friend, 2017). 
  3. Assigned indicators: The works that had been indicated in the company would be done as per the needs of the company through which it may be effective for the company to complete it on time.
  4. Review of sustainability initiatives

1,000,000 liters

150 outlets

Installing cost $ 1000 per 5,000 liters


Employee use: 1,000,000/150*30%= 2000 liters per day

Average rainfall per year 700 milliliters


Review of the supplier and purchasing policy & purchasing procedures

Supplier Policy: Supplier Policy is lined up with the Supplier Strategy and depicts: The Supplier Organization in charge of the providers of particular merchandise and enterprises.

Purchasing Policy: A Purchasing approach is an accumulation of standards that control the demand procedure.

Purchasing Procedures: Buying is the formal procedure of purchasing products and enterprises. The obtaining procedure can differ starting with one association then onto the next, yet there are some regular key components (Saxton, 2016).


ASSESMENT TASK 3 

As an HR manager of the company I would implement the sustainable policy in the company as this may prove to be effective for me and also for my company in various ways. It is exceptionally apparent from their supportability natural strategy that are resolved to hold the predominant environmental adjust since they have conceded in their announcement that they will take each moment occurrence that considerably affects the biological adjust and environmental change. Besides, the subtleties of the ecological administration module should be determined to the sole dependable of the association. Aside from everything else, while guaranteeing lawful accommodation, it is of earnest need to permeate the coveted measures that may improve the predominant natural execution.



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