Assessment item 2
Team work and reflection
Task
Assessment 2 and Assessment 3 are to be completed using the Virtucon & Globex Scenario outlined in Interact 2, (with additional resources found at virtucon.uimagine.edu.au and globex.uimagine.edu.au).
Assessment 2: You are to complete the following tasks based on the discussions and learnings from meetings held with your assigned team. Your work should be submitted individually, and will be marked individually according to the rubric.
Part One:
Project Name / Team / Description
Working as a team you are to
• Agree on a suitable team name, list all team members and provide their contact details in a professional looking document.
• Provide an overview of the project on which you are working.
• Complete a project description. This should be written clearly and concisely so that anyone unfamiliar with the project can fully understand the objectives.
Part Two:
Learning Cycles
Learning cycles give structure to your team meetings and accountability for when you and your team work outside of the meeting schedule
Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles – the organiser and the scribe:
• Organiser – organises the meeting by writing down the team’s ideas and then distributes them to the team for feedback.
• Scribe – documents the ideas and action points going forward.
Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal responsibility.
Using peer learning and reflections, document your understanding of the project at this point in time in a table format.
Note: it is likely at this early stage of the project that you will write down very few facts. You will have a few more assumptions and probably a larger list of questions to be answered. Seek answers to your questions, and show the iteration of learning cycles as you gain a deeper understanding.
Part Three:
Communication Plan
As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan.
Part Four:
Reflection
Write a brief reflection of no more than 300 words of your team work experience in this subject. To guide your reflection you should address the following questions:
Rationale
This assessment task will assess the following learning outcome/s:
Assignment-2 Template
Coversheet (All members’ details – student id, name, lecturer name)
Part 1 (Group)
1.1 Project name: Development of Online Cash market, i-Crop for Globex Corporation
1.2 Team details:
| First Name | Last Name | Mobile | |
| Member 1 | XXXX | XXXX | XXXX |
| Member 2 | XXXX | XXXX | XXXX |
| Member 3 | XXXX | XXXX | XXXX |
| Member 4 | XXXX | XXXX | XXXX |
1.3 Project description: Globex Corporation is basically a provider of quality agricultural products in the Australian region. The company was founded in the year of 2013 through the help of merging of two largely extended regional corporations; those are Riverina Precision Farming and BT & Sons Farming Equipment. Riverina Region of North Eastern Wales is the primary location of the Globex Corporation (Home - Globex International. 2018). The company has also three more offices in different locations, such as Albury, Griffith and Wagga Wagga. The main motto of the company is to provide quality products which are justified by the value of money and also make sure that whether the products can meet the expectation of the customers or not. The corporation delivers their products throughout the Central West Region of New South Wales and Riverina. Recently the corporation has decided to launch a new online cash marketplace platform, named i-Crop to provide the growers as well as customers the quality products. The app will minimize the time of the operations and deliver the products in such way which decrease the cost transportation and the time of transaction process. In order to develop the online app Globex corporation has contacted the project management team, Virtucon (Virtucon | Homepage. 2018). Globex has a good collaboration with Virtucon from a long time span. It has instructed that the i-Crop app and website will develop in in-house. The app will introduce to deliver all kind of information regarding the transaction process. It has also a tracking option for both the growers and buyer to track the products in anytime and anywhere. Globex has also instructed the project team management that the app and website will endeavour to deliver the easy usage of controlling as a mobile-enabled platform. The Virtucon will try to deliver the app in such a way that the online app will entirely new in the market. Globes corporation will try to introduce an app by which they can connect the buyers and growers in the same platform for the more convenient transaction and easy to manage the process of selling and warehousing the grains. Globex Corporation has also identified some authentic features which are requested to add on the website of i-Crop. The corporation will also look after the remote location where the internet connectivity are not reached properly and try to incorporate the situation through innovate the online cash market platform for reaching all over the world (Chen, Hwang & Raghu, 2015).
1.4 Team charter:
| Skills & knowledge inventory | Member 1 (Project Manager) |
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| Member 2 (Financial Manager) |
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| Member3 (IT Specialist) |
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| Member4 (Marketing Manager) |
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| Roles and Responsibilities | Member 1 | Roles: Project Manager Responsibilities: The main functions of the project management team, Virtucon are maintaining and controlling the overall operational areas of all the departments. Communicate with all the employees and negotiate with them to bring out the best outcomes from the employees as productivity (Anantatmula, 2015). |
| Member 2 | Roles: Finance Manager Responsibilities: Financial Managers of the company are responsible to raise the fund through approaching shareholders and generate the fund to develop the website and app as per the company's pre-planned strategies. They are also responsible for construct an effective budget structure to start up the initiative to launch the new online cash marketplace app (Blomquist & Müller, 2016). | |
| Member3 | Roles: IT Specialist Manager Responsibilities: IT managers of the Globex Corporation are responsible for the development and design of the overall i-Crop website and app structure. In order to develop and add the features regarding the company's need and customers utility (Efendi, Srivastava & Swanson, 2015). | |
| Member4 | Roles: Marketing Manager Responsibilities: The main responsibilities of the marketing managers of Globex Corporation are to develop the design of the final product to the advertisement and promotional purposes. Implementing the promotional strategies to survey in the marketplace for collecting the customer's review about the upcoming app (Fritzsche & Becker, 2017). | |
| Team communications | Week-5 | The meeting of the authorisation body of Globex Corporation will be conducted at 11:00 am in the main headquarter of Globex. |
| Week-6 | The next meeting will be conducted to the projection of the entire i-Crop app and website at 3:00 pm in Riverina Region headquarters. | |
| Week-7 | The next meeting will be scheduled for the pre-launched of the product to examine the sample test at 12.00 pm in the head office of Globex Corporation. | |
| Communication and sharing methods | ||
Team rules & expectations (team values, code of ethics, rules & expectations) | Member1 | Team values: Effectiveness to complete the product at its best and also work in a team by maintaining the positive understanding of each other. Code of ethics: Equality in handling the team with an unbiased manner for bringing the best outcomes. Team rules: Avoid any hurdles regarding miscommunications among the team members. Expectations: The expectations are for completing the work efficiently within the given time frame and also maintaining the work environment in a positive manner. |
| Member 2 | Team values: Effectiveness of the assuming power of fund resources and generating the fund to develop the app. Code of ethics: Maintaining and monitoring the employee’s efficiency regarding work culture and work ethics. Team rules: Maintaining the time schedule and delivering the project as per business norms. Expectations: Work to develop the best outcomes from the employees as per the analytical skills and also decrease the total cost of the project by raising the funds from various shareholders. | |
| Member 3 | Team values: Team values are to design the website and app with authenticity and creativity. Code of ethics: Maintaining the code of conduct with every team member. Team rules: Team members are required to be punctual, well manners and have the ability to control the critical situation. Expectations: It is expected that the website will not a replacement for any existing products and the app will create for in-house usage. | |
| Member 4 | Team values: Creativity and productivity are two main values in the marketing department. Code of ethics: Honesty in own creativity, maintaining punctuality and also developing the communication skills. Team rules: Promote and advertise the product in terms ofexploring the current market scenario and customer survey. Expectations: Generate the utility and productivity of the app through promoting a large extends of advertisement. Approach the customers to understand the demand of the future product and also reach the product to enhance the knowledge of the customers globally. | |
| previous experience as a team member | The members of all the departments are well attached and have a good interpersonal relationship with each other. They have worked previously with Globex Corporation in many projects and also worked for other companies. The members have the potentiality to end the project within the deadline and delivered the best product as per their previous experiences. | |
| Signatures | Member1 | |
| Member2 | ||
| Member3 | ||
| Member4 | ||
Part 2 (Group)
| Week-5 | Organiser | Scribe |
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| Week-6 | Organiser | Scribe |
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| Week-7 | Organiser | Scribe |
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Part 3 (Group/Individual)
3.1 Identify stakeholders in the case study and fill in the table
As a team, brainstorm and identify all stakeholders in the project. Then individually, develop an appropriate communication plan.
| Stakeholder name | Information to be shared | The frequency of information exchange | Location of information exchange | Purpose of communication | Mechanism (hard copy, PDF, PPT, DOC) |
| Who | what | when | Where | Why | How |
| Government Body | The government has some set of rules which the company has been followed to run the business as per the specific guidelines and norms to maintain the business standard. The company is required to register the licence of the business for authorised their name. The company is required to deliver the annual reports and the tax reports to run the business as per government legislation. | The company provides the information to the Government on yearly basis. | Government offices and also using the mail to provide the information. | The purpose of the communication is to mitigate the legal issues regarding business expansion as well as the import and export of the product in different countries. It also helps to integrate the development of business as per both the productivity and profitability matters. | Both the hardcopy and softcopy of the trade license, annual business reports, income tax files. |
| Shareholders | The information such as earning per share, dividends per shares of the company are channelized as in order to distribute the current stage of the company and increase the possibility to raise the fund. | The information is required to exchange through the business reports on a quarterly basis. | The annual report of the company, newspapers, hoardings and the company's website. | The purpose of the communication is to generate the fund to inform the financial position and the financial performance in terms of growth of the company in the last several years. | The mechanism which is used to provide the information such as, soft copies of the report from the company's website and hard copies from the mail. |
| Buyers and Growers | Information including offer and bid price of the products, opportunities and availability of the products are provided to the buyers and growers of the organisation. | The information regarding products is updated in the app as well as the website on a daily basis. | Through the company’s portal. | To deliver the information regarding the variation of the price as per the economic changes and the changes in market demand and supply scenario. | Company’s website, newspapers, the hard copy of the price list. |
| Virtucon, the project management team | The information which is delivered to the project management team is the structure of the overall strategies, the customer's list, the budget of the project, features of the app, the products list. | The specified information is transferred on weekly basis. | Through mail and business meetings. | The purpose of the communication is to control the project team for maintaining the guideline of business and monitoring the overall workflow of an ongoing process. | The information mechanisms are powerpoint presentations, soft copy of all documents in mail body and the hard copy as the backup file. |
| Employees | The information including the per day unite productions, the limit of consumptions in the warehouse, the communication with the buyers and growers to develop the relationship. | The information is transferred in a daily basis. | By conducting seminars and training, mail. | The purpose of the communication is to provide the proper skills and knowledge for developing the workflow within the company as per enhance the profitability and productivity of the business. | Powerpoint presentations, soft copy of the business reports. |
Part 4 (Individual)
4.1 Reflection
In this context, the Globex Corporation needs some leadership qualities to control the project successfully to develop the entire process and helps to bring out the effective outcomes from each of the departments of the corporation. During the preparation of the project report, I found some operational and functional leadership qualities which were used by the company to enhance the chances of success as a result (Mendez, Soltero & Dai, 2015). The main qualities which the company was maintained all over the project, those were communication with employees in different departments, the effective and clear vision of the project to the employees. The company was also looking after to teamwork and trained their employees the work ethics and skills. The company also cut all the delegations regarding the operations of the project. The company was monitoring the workflow on a daily basis to control the main focus of the project objectives (Schaubroeck, Lam & Cha, 2017).
The company generated some methods and techniques to develop the project more effective and efficient. Those skills are the adaptability of the work environment to control the different departments and negotiate with the employees to generate the awareness of work and give them comfort to bring the best outcomes from them. The next techniques which the company applied, that was expertise in subject matters, that means the company provided their employee's proper training to be updated in the digitalisation era. The next technique which had taken by the company was risk management skill through which the company maintained the total operations in the circumstances of an uncertain event. Another useful skill which was used by the company was time management for increasing the activity of the workflow to finish the project within the given deadline. The skill of communication and negotiation were also followed by the company to put an overview of all the departments. The company has also implied the training of work ethics to their employees to cut the discrimination in the work environment (Fussell et al., 2016).
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