Explanation of Project Network Diagram
60903 Project Management for Science
Part 1 - Task 1: Project Assessment Report
The aim of the report is to present information about explaining the project network diagram and impact of critical tasks on a project. The company has a number of running projects that are experiencing delays and lacking overall progress. It needs assessment of its project schedule and finding out the reasons behind the delays in the project.
After the employment at one of a dynamic company, the main challenge for the project management is to align the ongoing project in such a way that there are lesser project failures due to delays and there was lack of progress in the projects. From the available information, the list of project activities due, the predecessors of each activities, and the duration to complete each activities have been found. Now the job for the newly appointed project manager is to prepare a schedule, and following the project management methodology to identify the critical path and understanding the scope of possible changes on the schedule.
The primary objective of the project is to collect as much information as possible about the ongoing projects, preparing a network diagram to understand the critical path and to determine the impact of some possible changes on the overall progress and deadlines of the project.
The project management methodology has been used for the project. It will help to understand the correlations among the project and to make a realistic schedule to finish the pending project. The traditional software development methodology has been followed to streamline the pending projects. The traditional methodology has a system development life cycle. The SDLC will help to plan and then execute the activities required to complete the project successfully.
1. Project Network Diagram
A project network diagram is a tool used for making and understanding project plans and to track project progress from the start to the finish. A project network diagram also helps to understand the scope of a project and the critical path (Schwalbe, 2014). It is a concise and clear graphic representation of a project.
Based on the given activities, durations and dependency details, the project network diagram is given above. The critical path here is shown in red. A critical path contains critical tasks that have strict deadlines to meet. There is no slack time on critical task. It is the shortest path between the start and end of a project.
2. Project Schedule and Duration
The total project will take 62 days to complete by following the dependencies as described in the network diagram.
3. Critical Path Identification
The critical path is,
4. Delay on Activity C
If the activity C is delayed, then the slack time of the activities C and E will be consumed and both will become critical tasks. There will be no effect on other tasks and the project duration.
5. Delay on Activity D
As activity D is already a critical task, so increasing the time by 1 day will make the duration of the project increased by one day.
6. C and D Concurrently
Without any changes the project schedule is 62 days duration and the task D is critical task, whereas the task C is not. But making activity D an immediate predecessor will increase the schedule up to 68 days. Then the changes in the days required by 2 days will make the schedule increased up to 70 days. C and D both will become critical activity tasks.
7. New tasks
There is no change in the total duration of the project after the changes for the activities P and Q.
8. Activity M
The project schedule duration will be increased to 67 days due to the changes made by the training module requirements.
In this report, different scenarios have been analysed. It is recommended that the project should follow strict deadline for the critical tasks or they must make the schedule realistically so that the number of critical tasks will be decreased.
Task 2: Project Assessment Report
Work breakdown Structure
- Soccer Tournament Project
- Arranging Meeting with board members
- Brainstorming the ideas
- Arranging Meeting with board members
- Preparing initial planning
- Arranging funds
- Contact to local sponsors for match, prizes and goodies
- Track and collect sponsorships
- Preparing field
- Search for fields
- Rent a field
- Do the paperwork
- Clean and prepare the field
- Arrange entry cards
- Design the entry cards and tickets
- Print the cards and tickets
- Sell the tickets
- Track and collect the fund
- Arrange teams
- Open entry for teams
- Invite local schools and colleges
- Nominate teams
- Initial screening
- Final team nominations
- Finding a referee
- Invite applications through social channels
- Collect and shortlist applications
- Interview the selected candidates
- Final selection
- Final Day
- Make arrangements of lights
- Make arrangements of the match
- Make arrangements of the prizes
- Make arrangement of the gallery
- Conduct the match
- Collect information about the game
- Decide the winner
- Prize distribution
Response to questions
The WBS has defined the scope of the project clearly. It has an outline for the plan of the project and the activities required to fulfil the tasks (Marchewka, 2011). It would help to streamline the meeting and to find out more insights from the members. It would have been used to guide the discussion. In a stakeholders meeting, it is a common scenario that every stakeholder shares their ideas and they gauge the project from their perspective. Often that breaks the scope of the project. Hence, the project manager needs to keep the discussion within the scope of the project. A WBS helps in keeping the discussion within the scope of the project by outlining the activities relevant to the project.
Internet and WWW are the primary sources for finding information about the project. Other than that, there are project management books. First, the information about how to arrange a soccer tournament was researched and then upon finding the information, the task was broken down into multiple activities that go with the case study. Finally, the concepts of project management and brainstorming helped to prepare the WBS.
To estimate cost the WBS can be extended to make a project Gantt chart and allocate resources to the activities. As duration are already given, so calculating the consumption of resources based on the allocated resources would help to estimate the cost. Other than that, a research on the Internet can help to estimate the unit cost for the materials and human resources working on the project. For example, the hourly rate of a project manager working on similar projects can be found by searching on the WWW. Further there are project management books that can be used to collect information.